Master your schedule with our calendar
Manage your entire practice from your calendar with Caspen. Create client records, generate invoices, track attendance, handle multiple locations, and more.
With us, appointment scheduling is easy
Feel more organised, more in control, and more present for your clients.
Your whole team, side by side.
See every practitioner in their own column, grouped by location, and filter to the people and places you need.
Drag to reschedule.
Move an appointment to a new time or another practitioner. Caspen warns you about overlaps or time outside their availability before you confirm.
Run the appointment from the calendar.
Open an appointment to mark the client as arrived or missed, then add the invoice and progress note from the same panel.
Reminders clients can confirm.
Email and SMS reminders go out on your schedule. When a client confirms from the link, a tick shows on their appointment.
Availability and busy time, built in.
Set each practitioner’s hours at each location and block out lunch, meetings or training, so open time is easy to see.
Book a whole course at once.
Repeat an appointment on chosen days every one to four weeks, and Caspen adds every occurrence to the calendar.
Fill gaps from the waitlist.
When you book into a free slot, Caspen shows the waitlisted clients who match that time, ready to add.
Syncs with your calendar and telehealth tools
Stay on top of your calendar
Take control of your calendar with simple scheduling tools.
Day to month views
Switch between day, 3 days, work week, week and month, and choose when your day starts and ends.
Google and Outlook sync
Two-way sync with Google and Outlook calendars, or subscribe from Apple Calendar with a calendar feed.
Online bookings included
Bookings, reschedules and cancellations that clients make online update your calendar.
Group appointments
Add several clients to one appointment, each with their own attendance and invoice.
Classes with capacity
Schedule classes with a set capacity and see how many spots are booked.
Colour by category
Appointments take the colour of their service category, so the day reads at a glance.
Buffer time
Add time before or after an appointment for preparation, clean-up or travel.
Location timezones
Each location keeps its own timezone, and the calendar shows the offset for each one.
Rooms and resources
Book a room, a vehicle or other resources alongside the appointment.
Telehealth links
Create a Zoom, Google Meet or Microsoft Teams meeting from the appointment and copy the invite link.
Change history
Open the action log on any appointment to see who changed it, and when.
Cancellation details
Record a reason and a note when you cancel, and uncancel if plans change.
Get started today
Grow and scale your business with an all-in-one practice management platform.